Site Security Instructions

This is a word document combining assignment instructions and other duties for Security Officers to perform with a licence to use all or part(s) of it as the basis for the instructions for your own organisation, saving you the hours and the tedium of writing them out for yourself. Matching your own organisation’s format is easy. It’s written using the inbuilt styles of MS Word, so changing fonts, sizes, etc. is straight forward.

It contains various sections from which you can choose any or all, according to your particular need.

– Introduction & Guide – Use & Contents of the Manual
– Fire Evacuation – Assignment Information
– Emergency Telephone Numbers – Disciplinary Rules & Procedures
– Security Passes – Patrolling Objectives & Procedures
– Visitor & Contract and Staff Logs – Patrol Instructions
– Periodic Duties – Incident, Security, Fault and Maintenance Logs

Extracts from some of these sections are given below, so you can see the style of writing.


The purpose of this manual is to provide an authoritative reference to the correct procedures and responsibilities of the SOs (”Security Officers”) whilst on site.

In addition, it is an up-to-date and comprehensive set of specific instructions and general information relevant to all of the duties of the SOs, all housed in one place. Apart from where specific other registers, logs etc., which are used for specific tasks, are referred to everything the SO needs to (and should!) know is contained within this manual.

Assignment Information extract:

On commencement and termination of each shift, the SO (”Security Officer”) must telephone the Control Centre, and book on and off duty, giving his name and assignment code. He must also confirm that he has in his possession all necessary keys.

Thereafter check calls must be made to control at one and a half hourly intervals, commencing at 2200hrs, i.e. 2200, 2330 and 0100 hours, etc.

All check calls are to be made from extension ????, located in ????.

NO other extensions should normally be used except in an emergency. In such an instance, the extension number used and the reason for the call must be entered in the Incident Log.


Smartness / Politeness

The SO is normally the first person seen by a visitor to the premises and the initial impression he gives will reflect on not only on his firm, but on the client firm. The SO must be SMARTLY DRESSED, POLITE and ALERT at all times

When talking to any person, whether a visitor, member of management staff or any other employee, always be polite. There is NO EXCUSE for rudeness at any time WHATEVER the provocation.


Patrol Frequency

In order to ensure that the premises remain secure from intruders and vandals, and to minimise the risk of damage caused by fire, gas leaks, floods, chemical leakages and so on, patrols are to be carried out at approximately 1½ hourly intervals.

It must be CLEARLY understood that a patrol DOES NOT consist of rushing from one end of the building to the other in the shortest possible time! The SO must keep alert to anything that seems out of place.

You can use this document as the basis of your own within your organisation, either in full or by selecting parts of it. You can publish it as if it was your own within your organisation and to third parties to whom it is relevant (e.g. contracted out security personnel). The document uses the inbuilt styles and formatting of MS Word so that the content and presentation can be quickly and easily adapted to suit your requirements.

Available for instant download for only £99.95.